Maintenance Poland 2026, organized at Ptak Warsaw Expo, is an international trade fair dedicated to industrial maintenance. The event is aimed at specialists responsible for ensuring the continuity and efficiency of production processes and stands out for its wide range of innovative technologies and service solutions supporting optimization of operations in industrial plants.
We have just returned from the second edition of this event, where we had the opportunity both to present our solutions and to present as speakers at the accompanying industry conference. Below, we share a brief summary of the trade fair and our expert contribution.
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Event Summary
This year’s trade fair gathered crowds of industry professionals. To illustrate the scale – the inaugural edition in 2025 attracted 4,732 participants from over 30 countries, and 111 exhibitors presented their offerings across 18,000 m² of exhibition space. The vast majority of attendees were from Poland (86%), though representatives from other European and Asian markets were also present.
This year’s edition maintained that high level of interest – it is estimated that over 5,000 visitors attended, including engineers, maintenance managers, and decision-makers from various industrial sectors. The event provided an excellent platform for networking, knowledge exchange, and exploration of state-of-the-art technologies for maintenance departments.
At the exhibition stands, visitors could explore a wide range of innovative solutions improving plant operations. These included intelligent maintenance planning systems and condition monitoring solutions, advanced diagnostic tools, specialized CMMS/ERP software, and other technologies supporting equipment safety and reliability.
Both recognized global suppliers of automation and components, as well as Polish companies offering CMMS-class systems, IoT solutions, and industrial service support, presented their latest products and services. The trade fair clearly demonstrated that modern technologies (AI, IoT, Big Data) are playing an increasingly significant role in maintenance — from predictive machine monitoring and digital twins to analytics supporting decision-making processes.
,,Research shows that predictive maintenance reduces total maintenance costs by 18–25%, while decreasing unplanned downtime by up to 50%.” – these words from a McKinsey report explain why predictive maintenance and Industry 4.0 were among the most widely discussed topics at the event.
According to Deloitte analyses, unplanned downtime costs the global manufacturing industry approximately USD 50 billion annually, which explains the strong interest in solutions that help prevent failures. Companies implementing predictive strategies and modern maintenance systems can significantly reduce costs and downtime risk while improving operational performance. It is therefore no surprise that data-driven maintenance became one of the key themes both at the exhibition stands and during conference presentations.
Our Role as a Speaker
As part of the Industrial Maintenance Conference accompanying the trade fair, our company had the honor of speaking as a presenter, sharing knowledge and experience with participants.
During our presentation, we focused on the practical aspects of improving maintenance operations with the support of CMMS systems. We discussed the most common problems and challenges faced by technical departments in manufacturing companies, as well as their root causes — from inefficient organization of service work to difficulties in collecting failure data.
We presented tools supporting modern maintenance management and demonstrated best practices supported by case studies of companies that successfully implemented CMMS systems. Importantly, we also shared examples of implementations that were not entirely successful, analyzing the causes of failure and indicating how to address them (e.g., through proper change management during implementation or better integration of the system with existing processes). This transparent analysis of both case studies and anti-case studies generated significant interest among the audience, as it enabled participants to draw practical conclusions for future initiatives.
,,Last year, 2025, clearly demonstrated a growing interest among industrial companies in digitalization, including within the area of maintenance. Evidence of this is the increasing number of inquiries regarding the implementation of the Profesal Maintenance CMMS system.”
Dominik Lubera, CMMS Product Manager at Profesal. He is responsible not only for the development of the Profesal Maintenance CMMS system, based on user experience, but also for adapting the software to meet client requirements. Outside of work, he is passionate about Lean culture, Industry 4.0, and design thinking methodologies.
Our presentation aligned with the broader thematic context of the conference. Speakers addressed topics such as operational continuity, the development of maintenance methods utilizing artificial intelligence, and innovative diagnostic techniques. From our perspective, we emphasized the importance of a fact- and data-driven approach to maintenance management, enabling failure prediction rather than reactive response. We highlighted that implementing a CMMS system is not solely a technological matter, but primarily one of people and processes — success depends on proper organizational preparation, staff training, and the gradual implementation of best practices.
“The use of AI in CMMS systems is becoming increasingly realistic. At the same time, it is an area where the popularity of the topic carries certain risks — in order to fully leverage the potential of AI, an appropriate data foundation derived from system usage history is essential. Therefore, AI-based solutions are in practice most beneficial for organizations that have been actively working with a CMMS for some time and have built a well-structured data history.”
Dominik Lubera, CMMS Product Manager at Profesal.
We are pleased that we were able to share our experience with such a large group of specialists. The discussion following the presentation was highly engaging — numerous questions were raised regarding specific system functionalities, integrations with other tools, and how to convince executive management to invest in modern maintenance solutions. Such strong interest reinforces our belief that Polish companies are increasingly looking toward the digital transformation of maintenance departments, seeking ways to improve reliability and operational efficiency.
Post-Event Summary
Participation in Maintenance Poland 2026 confirmed that the maintenance industry is developing dynamically and that awareness of new technologies continues to grow. At the trade fair, we observed strong momentum toward implementing innovations — from IoT sensors to Big Data analytics — all aimed at minimizing unplanned downtime and extending equipment lifecycle. For our team, the event was an excellent opportunity to establish new business contacts, exchange experience, and explore the latest industry trends.
There is no doubt that maintenance is becoming a strategic area determining the competitiveness of manufacturing companies. Events such as Maintenance Poland facilitate the transfer of knowledge and best practices within this field. This year’s edition clearly emphasized the importance of implementing advanced maintenance technologies to improve operational efficiency and ensure machine longevity.
As Profesal, we are proud to contribute to this transformation — both through the continuous development of our CMMS system and by sharing knowledge within the industry community. We look forward to future editions of Maintenance Poland and to further inspiring meetings with market leaders.
